| File | Description | Used When? |
| Budget and Prize Money.xls | Manage your sponsors, money pool, and amount of prize money | Before and after race event |
| Stage Race.xls | Insert results copied from your results system, and tally up each stage and prime bonuses across each race and for the general classification | Race day, and final compilation of results |
| Finish Chute.xls | Required for road races, handicaps and criteriums | At the end of each races 100 meters after the riders cross the finish line |
| Task List.doc | List of tasks to do prior and on the day of the race | Before and during race |
| Marshal Duties | Task for the marshals. And places to station marshals before during and after race. | During race |
| Sponsorship Acceptance Document | Send this to the sponsor that has accepted to sponsor this event | Before race |
| Rider Briefing Day 1 | Read out to the riders before they start their race - Keep it simple | Just before race |
| Rider Briefing Day 2 | ||
| Race Program page 1 Doc | Hand out to entrants via email for a full Stage race details | Before race |
| Race Program page 2 Doc | ||
| Race Flyer.Pub Race Flyer.PDF | Advertise your race to bike shops, and get members to post this flyer in bike cages at their work. | At least 3-6 months prior to the event starting |
| WEB | Create a web page on your clubs site at least 3-6 months prior to the event | At least 3-6 months prior to the event starting |